Job Description: Head of Design Department
Position in Organizational Chart
Head – Administration
Location
Hyderabad
Reporting relations
Head of Human Resources
Job Objective
Strategic position to Lead, Manage and Maintaining the Quality and Cost Effectiveness for overall facility/ies of Company Locations across India. Will be responsible for all Administrative functions like Infrastructure Management, Travel Desk Management, Housekeeping, Security Etc.
Roles (As stated and not limited to)
· Handle overall administrative activities & support at group level. Ensure all the required administrative services are in place for Smooth function of the organization & resulting high productivity.
· Admin Procurement: Negotiating and finalizing vendors, obtaining approvals, raising the POs on approvals, ensuring delivery as per schedules and clearance of Payments for the organization, all Sales & Site Offices (i.e., purchase of All Admin Assets & Consumables etc.)
· Assets Repair/Maintenance: Maintenance of Office Infrastructure, equipment, machinery, and other assets of the organization. Maintaining office infrastructure & Maintenance, keeping records of all related documents.
· Travel Management: Vehicle arrangements, Employee Transport Management
· International and Domestic travel – End to end Management, right Visa forms procurement to Ticketing, Documentation, Stay arrangements and related tasks / activities.
· Fire Safety & Security: Ensure Safety & security of employees, material & property in all respect by installation of CCTV's, Access Control system & Fire Fighting Systems, arrangements of Fire Drills & awareness training etc.
· Leased Offices & Society Maintenance: Leased Offices agreement renewal & escalation management, Leased Offices Rent/Maintenance payment processing on monthly or quarterly basis.
· New Office Setup & Space Management: Ensure smooth & timely completion of office renovation & new office setup. Allocate seating arrangements effectively & handling shifting/movements. Ensure required storage space is provided to all the Departments.
· Vendor Management: Identify and develop strong vendor relationships that are reliable and cost effective. Ensure proper negotiation with the service providers. Invoice Processing & timely bill payments to the vendors.
· Team Management: Increase team strength, capability & Optimum utilization of available resources. Always guide your team to get the required work done from them in timely manner. To ensure availability of trained resources in the department for the function by providing necessary training inputs / guidance. Team goal setting, performance assessment & appraisals.
· Admin Audits, Budget/Cost Reviews & MIS Preparation: To maintain related documents for Internal/External Audits & Audit queries resolution. To Prepare & Monitor Individual Admin Budget -Variance & Cost Reviews. To set IMS procedures & standards for Admin and follow. MIS preparation & timely submission to Senior management MCOMs / XCOMs
· System/Process Automation & Implementation: Analysis of admin activities & implementation of cost control measures. Review & implement admin policies effectively.
· Admin Coordination & Others:
Ø Onboarding for All New Joiners in coordination with HR and IT Teams
Ø ESG Compliance and Reporting, close co-ordination with the ESG Department
Ø Staff & Corporate Gifts finalization & Distribution.
Ø Providing required admin support to manage company / organisational events’
Ø Ensure all company records are in place & managed properly.
Ø Responsible for other unplanned & miscellaneous admin activities
Qualifications
· Bachelor of Degree from reputed institute, Postgraduation will be an added advantage.
Experience
· 15 + years with at least 03 years in solar / renewable energy industry.
Technical Knowledge
· Facility Management
· Domestic / International Travel
· Hospitality Industry Experience
Skills
· Very Good Communication Skills
· Very Good Leadership Skills / Team Management
· Soft spoken with go getter attitude
