Project Monitoring
· Review Sales to PMO HOTO & analyzing things for RMS requirement, DG device supply to avoid the delay in the project and coordinating with client, SM & RMS team for the required inputs. Allocating PMs and SMs to various projects
· Collecting Gantt chart submitted by PM and getting approval from PMO & Head-Operation.
· Suggesting availability vendors to PM’s.
· Documentation preparation of all projects (Maintained all projects updated sheet & sharing with management team twice in a week, vendor payment tracking sheet). Maintaining accuracy in Progress report.
· Prioritizing projects for Design, Procurement, Execution phases and communicating the same to respective agencies
· Co-ordinating with design team for site survey inputs, PVSyst reports and providing them inputs required for as built drawings preparation.
· SECI/ Govt Body documentation including documents arrangements, required draft letters preparation & hardcopy file preparation as per the department requirement for all Govt projects.
· Arranging quality inspection visits to site on about to complete projects and guiding vendor team to minimize the repeated punch points list.
· Co-ordination with service team for QA visit from service points of view.
· Keep in touch with QA/ service/ AM team for the smooth operation of handing over of projects.
· Necessary coordination with different departments for Smooth transition.
· Monitoring of PM's progress reporting & report submission to PMO.
· Maintaining records of WCC, JMR, Bid cell Bom & PO.
· Preparing and sharing monthly MIS to HO for further sharing to X-Com.
Internal/External Communication
· Follow-up with every SM for their respective sites regarding daily work updates, Material DC, invoices & e-way bills data.
· Support to Account team for SM payments.
· Collecting all test reports from respective sites, procurement dept for further process.
· Co-ordinating with Liaisoning for CEIG & NM approvals documentation work. Providing them required test reports & supporting with relevant test documents as per the DISCOM essentials.
· Supporting SM for onsite documentation work.
· Vendor’s payment follow-up with accounts team & keep in touch with vendors for invoices submission to HO in order to avoid delay in payments.
· Apart from this providing required documents data & inputs to BD/CM/CD team for their further proceedings & timely providing support to each of team members.
ERP Support
· Zonal module champion in ERP for Project Module.
· Responsible to check regular WBS update remainder to PM’s.
· Timely BOM update in ERP.
· Follow Up with SCM regarding WO’s &PO’s. is case is there any delay.
· Budget upload in ERP and approval from Head-Operations.
Project to Service /AM HOTO transition
· JMR report preparation & guiding SM for the same.
· Co-ordinating with AM/Service team for smooth handover of every projects. And maintaining record for handover copies (Plant commissioning report, JMR, project handover documents file submission acknowledgment & work completion certificate).
